Adding a School Admin

Role of School vs. District Admin

A School Administrator (School Admin) is in charge of rostering and license distribution in the school. The School Admin account can be created by the publisher or the district administrator.

The main duties of a School Admin are:

• Assign content licenses to teachers

• Create teacher accounts

• Create classes that associate students and teachers in the school

• Create student accounts

A school district consists of more than one school. A District Administrator (District Admin) is in charge of the school district and is responsible for adding schools, school admins, and license distribution in the school district.

• The platform allows you to create more than one district admin for the district. However, here too, only one of these district admins is selected as the “Primary Admin”. 

• This Primary Admin shares the same roles and responsibilities as the other District Admins and can perform the same task. The only difference is that the auto-generated email, containing the PO details, will only be sent to the Primary Admin when the license is created by the Publisher.

The main duties of a District Admin are: 

• Create schools within a district 

• Add school admins in the school district

• Create classes in the school that associate students and teachers

• Assign a license to each school in the district

The school/district admin can perform other activities as well, including deleting  students/teachers, bulk uploading of students/teachers, add class, delete class, etc. 

District Admin as a School Admin

If the district admin also wants to be the school admin but doesn't have a second email address, they'll need a dummy address -- something easy to remember to login and that follows the [name@domain] format.

For example, https://yopmail.com/en/ is a site that allows you to create a disposable email address.

A similar restriction applies to teacher roles; a teacher cannot also be a school or district admin while using the same email address to login.  An account on FluencyLink can only be used for one role.

Add School Admin

Publishers and district admins can add school admins after the school has been created on the portal. School admins are in charge of rostering school users, class creation and license distribution to teachers. Publishers and district admins can also perform all these tasks on behalf of the school admin. 

Follow the below steps to add school admin in a school.

1. Log in to the portal. 

2. Click "School" on the left-hand side menu.

3. Click "School Admin" in the sub-menu.  

4. Click "Add Admin."

5. You will be redirected to the "School Admin Registration" page.

6. Select the "School" from the School drop-down list, in which you want to add the school admin. 

(If the school cannot be found in the list, you can add the school by clicking on the "Add School" button. Refer to "Add School" for instructions.)

7. Check the "Set as Primary Admin" checkbox, if you want to set the School Admin as the "Primary School Admin." The checkbox will be checked by default if you are adding the school admin in the school for the first time.

(Note: The platform allows you to create more than one school admin for a school. Selecting one as the “Primary” admin at the district level will send that person a copy of the PO license, but is less relevant at the school level.)

(Note: Each school will need a different admin.  In the case of a district admin serving as school admin for multiple schools, each school admin will need a different email address (as described in the District Admin as a School Admin section at the beginning of the document.)

8. Enter the following details: 

• Select the Title from the drop-down list.  (optional)

• Enter the first name, last name, telephone number, email address/username, password, and confirm password.

• Select the language from the "Assign Language" drop-down. The language here refers to the activity language. The school admin will be able to access the activity in a particular language, as selected from the drop-down list.  (optional)

(Note: All the * marked fields are mandatory, the rest of the fields are optional and can be left as is. Also, each password must be unique and between 6-20 characters.)

(Note: The school admin’s language will apply only to their own interface and will not affect classroom materials.)

9. Check the box for "Send email to the user" if you wish to notify the school admin regarding the account creation via email.

10. Click the "Save" button.

The school admin will be added and listed on the "Manage School Admin" page.

Next, Dissociate the School Admin From the License

Delete School Admin

Publishers and district admins can delete a school admin from the portal.

• The deleted school admin's username can be reused to roster new school/district users.

• School admins cannot be deleted if a license is still assigned to them. The publisher/district admin will need to disassociate the school admin from the license first, in order to delete the school admin successfully.

Follow the below steps to delete the school admin:

1. Disassociate School Admin from the License

2. Delete the school admin. 

• Log in to the portal.

• Click "School" on the left-hand side menu.

• Click "School Admin" in the sub-menu.

• Click on the "Delete" icon. The school admin will be deleted.

(Note: A school admin who is rostered on the portal through third-party integration, like One Roster, Google Classroom or LTI, etc., cannot be deleted via the platform UI. These school admins can only be deleted via the third-party integration mechanism.)