Add Teacher

See Also:

• Add Class  
• Add Student  

Publishers and school/district admins can add teachers in the school/district. Teachers can perform various activities, like assign content to students, create groups, send notifications to students, etc. 

• It is mandatory for the school/district to have a sufficient number of licenses to roster students and teachers. 

• If you are an admin and you are also a teacher, you will need to roster yourself as a teacher, using a separate email address.

Follow the below steps to add a teacher:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Teacher" in the sub-menu. 

4. (a) If you want to add one teacher at a time, click "Add Teacher". 

   (b) If you want to add teachers in bulk, click "Bulk Upload".

5. Click "Add Teacher". 

You will see the below screen:

6.  Fill in the following information (All the * marked fields are mandatory, other fields are optional and can be left blank if preferred.)

• Enter the first name and last name.

• Enter the email address. 

• Enter the password. You can either type in the password or select "Generate" to auto-generate a password. Select the box "Keep the same password for other teachers" if you wish to provide the same password to all the other teachers.

• Click inside the "Assign Classes" box and select the class you want to assign to the teacher. You can also select and assign multiple classes by holding the CTRL button and clicking on each class. These class names will already exist on the portal. If the class does not exist in the class list, you will need to add the class first, before adding the teacher. 

• Click inside the "Grade Name" box and select the grade you want to assign to the teacher. You can also select and assign multiple grades by holding the CTRL button and clicking on each grade. The "Grade" field is optional, so you can also leave it blank.

• Click the "Assign Language" drop-down to select the language. The language here refers to the assessment language. The teacher will be able to access the assessment in a particular language, as selected from the drop-down list.                                        

• Click the "Add More" link if you wish to add more teachers from the same screen. You can add a maximum of 5 teachers through 'Add More'.

7. Click 'Save'.

All the teachers added will now be listed on the "Manage Teachers" page.

Bulk Upload Teacher

Publishers and school/district admins can bulk upload teachers to roster a maximum of 500 teachers at one time using "Bulk Upload Teacher." 

Follow the below steps to bulk upload teacher:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Teacher" in the sub-menu. 

4. (a) If you want to add one teacher at a time, click "Add teacher".

   (b) If you want to add teachers in bulk, click "Bulk Upload".

Click "Bulk Upload." You will be redirected to the "Bulk Upload Teacher Information" page:

5. Click the "Download CSV template" or "Download xls template" button to download the template. 

• Locate the template in your default download folder.

• Open the file.

Follow the instructions as mentioned on the portal to enter valid data into the csv/xls template for a successful file upload.

6. Click on "Browser" to Import the file on the portal from your system.

7. Click "Upload". After uploading, you will also receive an auto-generated status email that will include a description of any errors. 

See the below screenshot for the data required to Bulk Upload Teacher. Please do not change the structure or remove the column headings in the template. 

Bulk Upload Teacher CSV template

Helpful hints for entering valid data into the csv/xls template

• Read and follow the "Bulk Upload" instructions as mentioned on the portal for successful file upload.

• Class names must be entered exactly as it pre-exists on the portal. 

• "Last Name," "Parent or Guardian's email," "Parent approval required," "Grade" and "User Language" are optional. You can leave these columns blank. Do not remove the column headings.  

• Username must be unique. It can be an email address, although it doesn't necessarily have to be.

• Password should be between 6-20 characters.

• Enter the "Parent Approval Required" field as "Yes" or "No."

All the teachers will be uploaded in one go. You can see the teachers' names listed on the "Manage Teachers" page.

Bulk Update Teacher

Publishers and school/district admins can modify the class name, grade name, and user language of up to 1,000 teachers at one time. However, the "username" of the teacher cannot be edited. Here, the "username" is used to map the existing class/grade and teacher association on the platform. 

Follow the below steps to bulk update teachers:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Teacher" in the sub-menu. 

4. Click "Bulk Update."

You will be redirected to the "Bulk Update Teachers" page:

5. Click the "Download CSV template" or "Download xls template" button to download the template. 

• Locate the template in your default download folder.

• Open the file.

6. Follow the instructions as mentioned on the portal to enter valid data into the csv/xls template for successful file upload.

7. Click on "Browser" to Import the file on the portal from your system.

8. Click "Upload." The teacher information will be updated on the portal. After uploading, you will also receive an auto-generated status email, which will include a description of any errors. 

See the below screenshot for the data required to Bulk Update the Teacher. Please do not change the structure or remove the column headings in the template. 

Bulk Update Teacher sample CSV template

Helpful hints for entering valid data into the csv/xls template

• Read and follow the "Bulk Update" instructions as mentioned on the portal for a successful file upload.

• "Username" cannot be edited.

• Class names must be entered exactly as it pre-exists on the portal.  You can check the class names from the export class data.

• "Grade" and "User Language" are optional. You can leave these columns blank. Do not remove the column headings.  

Edit Teacher

Publishers and school/district admins can edit the teacher's information from the "Edit Teacher" page, once teachers have been added to the portal.

Follow the below steps to edit teacher information:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Teacher" in the sub-menu.

You will be redirected to the "Manage Teachers" page.

4. Click the edit icon on the Teacher List.

You will be redirected to the "Edit Teacher" page.

(All the * marked fields are mandatory, rest are optional)

 6. Here you can edit the teacher's first name, last name, email, password.

• Email (Username) should be unique. 

• The password should be between 6-20 characters. You can also click on "Generate" if you want to auto-generate the password.

7. Click the cross icon to remove the class from  "Assign Classes" or assign a class by selecting from the pre-rostered class list.

8. Click the cross icon to remove the grade from  "Assign Grades" or assign a grade by selecting from the pre-rostered grade list.

9. Select or unselect the language from the "Assign Language" drop-down list. 

(Note: A teacher who is rostered on the portal through third-party integration, like One Roster and Google Classroom, etc, cannot be updated from the platform UI. These teachers can only be edited by the third-party integration mechanism.)

Deactivate Teacher

Publishers and school/district admins can deactivate the teacher from the portal using the "Deactivate" feature. The teachers will not be able to log in to the portal when their account status is marked as deactivated.

• Deactivation will free up the license consumed by the teacher. This license can be used to roster another user. 

• Deactivate will not free up the deactivated teacher's username, i.e., you cannot roster any other user with the same username.

Once the teacher is deactivated, their name will be removed from the Teacher List and will be moved to the "Archived User" list. Publishers and school/district admins can restore the teacher account and data by enabling the account status of the deactivated teacher as "Activated" from the "Archived User" page. 

A deactivated teacher will get the below message if they try to log in to the portal.

Steps to Deactivate Teacher:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Teacher" in the sub-menu.

You will be redirected to the below screen.

4. Select the District/School in which you want to deactivate the teacher.

5. Click the "Deactivate" button on the Teacher List to deactivate the teacher.

(Note: A teacher who is rostered on the portal through a third-party integration, like One Roster, Google Classroom, etc, cannot be deactivated from the platform UI. These users will need to be deleted only by the third-party integration mechanism.)

Delete Teacher

Publishers and school/district admins can delete teachers from the portal.

• The deleted teacher's username can be reused to roster new school/district users.

• After deleting the teacher, the license associated with the deleted teacher is also released. This license can then be used to roster new school/district users.

• The assessment (will be visible, responses will be deleted), homework, and evaluation data associated with the teacher's account cannot be restored once the account is deleted.

Follow the below steps to delete the teacher:

• Log in to the portal.  

• Click "Roster" on the left-hand side menu.

•  Click "Teacher" in the sub-menu.

You will be redirected to the "Manage Teacher" screen.

• Select the District/School from which you want to delete the teacher.

• Click on the delete icon on the Teacher's List.

(Note: A teacher who is rostered on the portal through a third-party integration, like One Roster, Google Classroom, LTI etc, cannot be deleted from the platform UI. These teachers can only be deleted via the third-party integration mechanism.)