Add Student

See Also:

• Add Teacher 
• Add Class 

Publishers, school/district admins, and teachers can add students in the classes. These students can perform various activities, like reading the content, making notes, adding bookmarks and highlighting within the content, completing assignments, etc.

It is mandatory for the school/district admin or individual teachers to have a sufficient number of licenses to roster students/teachers.

Follow the below steps to add a student:

1. Log in to the portal

2. Click "Roster" on the left-hand side menu.

3. Click "Student" in the sub-menu. 

4. (a) If you want to add one student at a time, click "Add Student."

   (b) If you want to add students in bulk, click "Bulk Upload."

5. Click  "Add Student."

You will be redirected to the "Add Student" page:

(Note: All the * marked fields are mandatory. The rest of the fields are optional.)

6. Fill in the following information (All the * marked fields are mandatory, other fields are optional and can be left as is)

• Enter the first name and last name of the student.

• Enter the Username. The Username should be unique. It can be an email address, although it doesn't need to be. You can create arbitrary usernames to protect student privacy.

Note: Students do not automatically receive their account information when rostered.  For schools/districts that will not use email addresses for students, it may be helpful to standardize the Username format (such as using the student’s ID number or “firstname-lastname”) so that students can identify their Username independently.

• Enter the password. You can either type in the password or select "Generate" to auto-generate a password. Select the box "Keep the same password for other students" if you wish to provide the same password to all the other students. Passwords should be between 6-20 characters.      

(Note: Students do not automatically receive their account information when rostered.  Should you choose to generate individual passwords for each student, please record them in a secure location so that you may dispense them to the appropriate students later.)

• Click inside the "Assign Classes" box and select the class you want to assign to the student. You can also select and assign multiple classes by holding the CTRL button and clicking on each class. These class names will already exist on the portal. If the class does not exist in the class list, you will need to add the class first, before adding the student.

• Click inside the "Grade Name" box and select the grade you want to assign to the student. You can also select and assign multiple grades by holding the CTRL button and clicking on each grade. The "Grade" field is optional, you can leave it blank.

• Click the "Assign Language" drop-down to select the language. The language here refers to the assessment language. The student will be able to access assessments in a particular language, as selected from the drop-down list. The "Assign Language" field is optional, you can leave it blank.

• Enter the Parent's or guardian's email address. By doing so, the Parent account will be created and an email will be sent to the Parent, to allow or deny permission for their child to access the portal. A student cannot log in to the portal if the parent has denied permission. This field exists on the portal to comply with COPPA and GDPR (Optional field). 

(Note: "Parent's or guardian's email" is an optional field. But, if you check the checkbox for "Below 13 years," this field will become mandatory.)

• Click the "Add More" link if you wish to add more students from the same screen. You can add a maximum of 5 students through "Add More."

 7. Click "Save."

All the students added will be listed on the "Manage Students" page.

Bulk Upload Student

Publishers, school/district admins, teachers, and Individual teachers can upload a maximum of 1,000 students at one time on the platform, using the "Bulk Upload Student" option.

Follow the below steps to bulk upload students:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Student" in the sub-menu. 

4. (a) If you want to add one student at a time, click  "Add Student."

     (b) If you want to add students in bulk, click "Bulk Upload."

5. When you click "Bulk Upload," you will be redirected to the "Bulk Upload Students" page.

6. Click the "Download CSV template" or "Download xls template" button to download the template. 

• Locate the template in your default download folder.

• Open the file.

Follow the instructions as mentioned on the portal to enter valid data into the csv/xls template for successful file upload.

7. Click on "Browser" to Import the file on the portal from your system.

8. Click "Upload." After uploading, you will receive an auto-generated status email that will also include a description of any errors. 

See the below screenshot for the data required to Bulk Upload students. Please do not change the structure or remove the column headings in the template.

Bulk Upload Student sample CSV template

Helpful hints for entering valid data into the csv/ xls template:

• Read and follow the "Bulk Upload" instructions, as mentioned on the portal, for successful file upload.

• Class names must be entered exactly as it pre-exists on the portal.  

• "Last Name," "Parent's or Guardian's email," "Parent approval required," "Grade" and "User Language" are optional fields. You can leave these columns blank. Do not remove the column headings.

• Usernames should be unique. They can be an email address, although it doesn't have to be.

(Note: Students do not automatically receive their account information when rostered.  For schools/districts that will not use email addresses for students, it may be helpful to standardize the Username format (such as using the student’s ID number or “firstname-lastname”) so that students can identify their Username independently.)

• Passwords should be between 6 and 20 characters.

(Note: Students do not automatically receive their account information when rostered.  Should you choose to generate individual passwords for each student, please record them in a secure location so that you may dispense them to the appropriate students later.)

• Enter the "Parent Approval Required" field as "Yes" or "No".

All the students will be uploaded after a successful file upload. You can see the students' names listed on the "Manage Students" page.

Bulk Update Student

Publishers and school/district admins can modify the class name, grade name, and user language of up to 1,000 students at one time. The username of the students cannot be edited. This is because the username is used to map the existing class/grade and student association on the platform.

Follow the below steps to bulk update students:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Student" in the sub-menu.

4.Click "Bulk Update."

You will be redirected to the "Bulk Update Students" page.

5. Click the "Download CSV template" or "Download xls template" button to download the template. 

• Locate the template in your default download folder.

• Open the file.

6. Follow the instructions as mentioned on the portal to enter valid data into the csv/xls template for successful file upload.

7. Click on "Browser" to Import the file on the portal from your system.

8. Click "Upload." After uploading, you will receive an auto-generated status email that also will include a description of any errors.

The student information will be updated on the portal.

See the below screenshot for the data required to bulk update students. Please do not change the structure or remove the column headings in the template. 

Bulk Update Student sample CSV template

Helpful hints for entering valid data into the csv/xls template:

• Read and follow the "Bulk Update" instructions as mentioned on the portal, for successful file upload.

• "Username" cannot be edited.

• Class names must be entered exactly as it pre-exists on the portal. You can check the class names from the export class data.

• "Grade" and "User Language" are optional. You can leave these columns blank. Do not remove the column headings.

Edit Student

Publishers, school/district admins and teachers can edit and update student information, once students are rostered on the portal.

Follow the below steps to edit student:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Student" in the sub-menu.

You will be redirected to the "Manage Student" page.

4. Select the "School/District" in which you want to update the student information.

5. Click the "Edit" icon on the Student List.

You will be redirected to the "Edit Student" page.

6. Edit the student's first name and last name.

7. Edit the student's Username. The username should be unique. It can be an email address, although it doesn't have to be. You can create arbitrary usernames to protect student privacy.

8. Edit the Password. Passwords should be between 6-20 characters. You can click on "Generate," if you want to auto-generate the password.

9. Click the cross icon to remove the class from "Assign Classes" or assign a class by selecting the class from the pre-rostered class list.

10. Click the cross icon to remove the grade from "Assign Grades" or assign a grade by selecting the grade from the pre-rostered grade list. (Optional)

11. Select or unselect the language from the "Assign Language" drop-down list. (Optional)

12. Edit the parent's or guardian's email address. If you check the "Resend email to reset the password" checkbox, a password reset email will be sent to the parent/guardian on the new email address.  "Parent or Guardian's Email" is an optional field. If you check the checkbox for "Below 13 years," this field will become mandatory.

By doing so, an email will be sent to the parent on the email address, to allow or deny permission for their child to access the portal. A student cannot log in to the portal if the parent has denied permission. This field exists on the portal to comply with COPPA and GDPR.  Please see the FluencyLink Privacy Policy for further details.

13. Click "Save."

(Note: A student who is rostered on the portal through a third-party integration, like One Roster, Google Classroom, etc cannot be updated from the platform UI. These students can only be updated by the third-party integration mechanism.)

Delete Student

Publishers, school/district admins and teachers can delete students from the portal. Once these users are deleted, their content license, assessment, homework, notifications, class associations will all be removed from the portal and cannot be restored.

• The deleted student's username can be reused to roster new school/district users.

• After deleting the student, the license associated with the deleted student is also released. These licenses can be used to roster new school/district users.

• Students rostered by the publisher or school/district admin, cannot be deleted by the teacher.

• Students rostered by the publisher can be deleted by the school/district admin.

Follow the below steps to delete the student:

• Log in to the portal.

• Click "Roster" on the left-hand side menu.

• Click "Class" in the sub-menu.

You will be redirected to the "Manage Classes" screen.

5. Click on the class name in the "Class" column in the table.

You will be redirected to the list of students present in the selected class.

6. Check the checkbox of the student you want to delete.

7. Click the "Delete" button or click the "Delete" icon in the Delete column. This activity will delete the student account.

(Note: A student who is rostered on the portal through a third-party integration, like One Roster, Google classroom, LTI, etc cannot be deleted via the platform UI. These students can only be deleted by the third-party integration mechanism.)

Deactivate Student

Publishers, school/district admins and teachers can deactivate a student from the portal, using the "Deactivate" feature. Students will not be able to log in to the portal if their account status is marked as deactivated.

• Deactivation will free up the license consumed by the student. This license can then  be used to roster other users.

• Deactivate will not free up the deactivated student's username, i.e., you cannot roster any other user with the same username.

• Once the student is deactivated, their name will be removed from the Student List and will be moved to the "Archived User" list. Publishers and school/district admins can restore the student account and data by enabling the account status of the deactivated student as "Activated" from the "Archived User" page.

A deactivated student will get the following message if they try to log in to the portal.

Follow the below steps to deactivate a student:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Student" in the sub-menu.

You will be redirected to the below screen.

4. Select the "District/School" from which you want to deactivate the student. 

5. Click the "Deactivate" button on the Student List. 

(Note: A student who is rostered on the portal through a third-party integration, like One Roster, Google Classroom, LTI, etc cannot be deactivated from the platform UI. These students can only be deleted by the third-party integration mechanism.)

Send Notification to Student

Publishers, school/district admins and teachers can send messages (up to 500 characters) to students through the "Notification" feature. These messages are seen by the student in the Notification section on the Student portal.

Follow the below steps to send a notification:

1. Log in to the portal.

2. Click "Roster" on the left-hand side menu.

3. Click "Student" in the sub-menu.

You will be redirected to the "Manage Students" page.

4. Select the "District/School" the student belongs to.

5. Click on the bell icon in the "Notification" column for the student to whom you wish to send a notification.

You will be redirected to the "Send Notification" page.

6. Type your message in the message box (up to 500 characters).

7. Click "Send Notification."